Executive Assistant

Key Accontabilities

Provide Administrative support and related services to President-Korea

• Providing timely, effective diary management by prioritizing in consultation with President-Korea
• Organizing meetings, workshops, and teleconferences
• Coordinating business travel and accommodation arrangements
• Preparing internal and external expense claims for President-Korea
• Providing interpretation and translation
• Coordinating communication works
• Preparing presentations and documents including customer letters
• Liaising with management team to schedule President-Korea’s time
• Coordinating office activities
   

Office environment & cleaning management

• People managing Admin Consultant as a supervisor
• Maintaining office supplies including equipment, utensils and cleaning tools
• Ordering and overseeing snack/drink and managing related expense
   

Provide full support for visitors

• Issuing invitation letters on behalf of President-Korea
• Arranging accommodations/transportations
• Providing general administrative support
• Liaising with hotels and travel agencies to get better corporate room rate and service
   

General administrative works

• Answering external calls and correspondences 
• Pick-up mails and handling postal matters, quick service, and FedEx, etc.
• Order business card for office workers
• Settlement of all related voucher (stationery, letterhead paper, mails, name card, etc.)

Required Qualifications

• Bachelor’s degree or above
• At least 3 years experiences as Executive Assistant, preferably in a foreign company
• Must have fluent verbal/written English skills
• Must have excellence communication skills with strong interpersonal skills and a high degree of sensitivity of confidentiality
• Ability to multi-task effectively with an excellent sense of priority, logic and objective
• Proficient in MS Word, Excel, Power Point and Outlook
   

Preferred Qualifications

• Experience as Executive Secretary, preferably in a foreign company