Training Coordinator

PURPOSE OF THE JOB

• To coordinate training programs independently, including Training tester management, Dior House maintenance and BC uniform management.
• To facilitate training schedule and training roadmap, co-work with 3 axis training team and area training team, well organize all training calendar.
• To assist Training Director to arrange all meetings, including design meeting objective, agenda and follow up meeting minutes.
• To support other training projects and programs if needed.

MAIN RESPONSABILITIES

1.Training Program Coordination:

• Independently manage training testers to ensure the smooth execution of the process and the accuracy of results.
• Maintain the Dior House, including updating facilities and optimizing the training environment.
• Oversee BC uniform management, including forecasting, ordering, distribution, updates, and maintenance.

2.Training Schedule and Roadmap:

• Collaborate with the 3-axis training team and area training team to coordinate the training schedule, ensuring alignment with company goals and yearly calendar.
• Maintain and update the training roadmap to ensure all training activities and courses are properly planned and executed.
• Organize the training calendar, efficiently manage training resources, avoid scheduling conflicts, and maximize training effectiveness.

3.Meeting Arrangement and Minutes:

• Assist the Training Director in scheduling and preparing for all meetings, including designing meeting objectives and agendas.
• Handle logistical support for meetings, ensuring all participants are well-informed and prepared.
• Draft and distribute meeting minutes, ensuring all key decisions and action items are properly documented and followed up on.

4.Support for Other Training Initiatives:

• Provide support for other training projects and programs as needed, including but not limited to the preparation of training materials, execution of training activities, and evaluation of training outcomes.
• Training material: translate and consolidate training materials when needed.
• Training Kit: order, follow up, and deliver Training Kit from Central.

5.OTHER PAPERWORK:

• Gratis order
• Payment request
• Creation form
• Annual Training Record
• Collect quarterly AT bonus form
• Assist Visa application, hotel arrangement, meeting schedule, etc

KEY FIGURES

• PO accuracy
• Budget under responsibility : According to Budget
• Direct report headcount: N/A
• Total Head count supervised: N/A

RELATIONSHIPS

• Internal: Central Training Team, all cross functions
• External: Vendor, Agency, Supplier
• Team: Area Trainer, Axis Training Manager, Training Director

PERSON SPECIFICATION

Key competencies:

• Excellent organizational skills and project management abilities.
• Strong communication and interpersonal skills with the ability to work with staff at all levels.
• In-depth understanding of training methodologies and adult learning theory.
• Ability to work effectively in a fast-paced environment, managing multiple tasks and projects simultaneously.

Technical skills:

• At least 2 years relevant working experiences
• Fluent in Mandarin and English and in both written and oral communication
• Good PC skills and familiar with Word, Excel, PowerPoint, etc.

Profile :

Bachelor's degree or higher, preferably in Human Resources, Education, or a related field.