Assistant Accountant

Description

JOB SUMMARY

The Assistant Accountant is responsible for supporting Accounts Payable operations, ensuring accurate and timely processing of invoices, payments, and expenses across multiple Maisons and markets. This role handles day-to-day transactional activities, maintains proper documentation, and supports reconciliations and month-end closing processes.

 

Les missions

ROLE & RESPONSIBILITIES

Accounts Payable Operations

• Process vendor invoices, payments, and expense claims accurately and in a timely manner
• Ensure proper coding, supporting documentation, and approvals in line with company policies
• Maintain accurate records of transactions and vendor accounts
• Perform vendor call-back procedures to ensure authenticity of vendor details
• Enter required vendor and invoice details into the e-invoicing system, ensuring completeness, accuracy, and adherence to applicable tax regulations
• Follow up on invoice discrepancies and resolve issues with internal stakeholders

 

Month-End Close & Reporting

• Support month-end closing activities, including preparation of AP reconciliations, bank reconciliations and schedules
• Assist in ensuring completeness and accuracy of accruals and cut-offs
• Support reconciliation of AP sub-ledger to General Ledger

 

Controls, Compliance & Systems

• Ensure compliance with company policies, approval frameworks, and internal controls
• Maintain proper documentation and audit trails, and support audit queries where required
• Utilize ERP systems to process and track transactions efficiently

 

Stakeholder Coordination & Team Support

• Liaise with internal teams to resolve invoice and payment issues
• Support the team in ensuring timely processing and smooth AP operations
• Escalate complex issues where necessary

 

Other Responsibilities

• Support ad hoc projects and operational initiatives as required

 

Profil

REQUIREMENTS Diploma or Bachelor’s degree in Accounting, Finance, or a related field 2-3 years of relevant experience in accounts payable or accounting operations (fresh graduates may be considered) Basic understanding of accounting principles and AP processes Proficiency in Microsoft Excel and familiarity with ERP systems is an advantage Strong attention to detail and accuracy Good organizational and time management skills Good communication and interpersonal skills Ability to work in a fast-paced and high-volume environment