Client Relations & Experience Coordinator, South Asia

Description

We're looking for a Client Relations & Experience coordinator to support the development, implementation and management of a major event. He / She will project manage the co-ordination of all aspects of assets production process, specifically in the areas of creative concepts, sourcing, logistics, and F&B; coordination.

The role will be a 3 months contract role, commencing in July 2026. 

Les missions

• Assist in developing and implementing the major event, specifically in assets production, brand experiences, vendor management and operational duties required for the event
• Identify, evaluate and supervise the appointed vendors (ranging from assets to F&B;) to ensure the services are delivered in accordance to their agreed upon scope, roles and responsibilities, and monitor the work progress of all parties to ensure deadlines are met
• Work on requests for quotation, ensure asset samples received are consistent with global brand guidelines; actively involved in process of negotiation and vendor selection
• Ensure Finance supplier database is updated, raise Purchase Orders (POs) following internal protocols, and update event budget file on a regular basis
• Provide on-site support for Welcome Dinner and Appointments; coordinate with relevant stakeholders to ensure smooth operations and client experience
• Attend site visits and food tastings (when necessary)
• Manage and update inventory database on a regular basis

Profil

2-3 years of experience in luxury industry or events management or related fields Creative, detail oriented and has a keen eye for aesthetics Ability to grasp concepts and new ways of doing things quickly Strong communication and organizational skills Team player with ability to take direction and to work independently Highly motivated and able to work in a fast-paced environment Ability to deliver quality work under tight working timeline and to manage vendors effectively