Executive Assistant

Job ID: 288004 Location Name: CA-FSC SF Off (0174) Address: 350 Mission St, 20th Floor, San Francisco, CA 94105, United States (US) Job Type: Full Time Position Type: Regular Job Function: Information Technology Work Location: Hybrid- San Francisco Belong to Something Beautiful At Sephora, beauty is about feeling seen, valued, and empowered, individually and collectively. It is connecting deeply with others, celebrating diversity and inclusivity, unlocking your potential, and making a difference every day. Together, we belong to something beautiful.  Your Role at Sephora: Ready for a career glow up? As an Executive Assistant, Technology, you’ll be the organizational backbone supporting senior leadership, ensuring day-to-day operations run seamlessly. The work you do will impact beauty, as you provide proactive, high-quality support that enables leaders to stay focused on strategic priorities. You’ll be part of a team that’s united in beauty, supported by those who are equally passionate about delivering results with professionalism, agility, and a strong sense of ownership.What You’ll Do:Manage complex, high-volume calendars in Microsoft Outlook, including scheduling across senior stakeholders and proactively resolving conflictsCoordinate logistics for meetings and events, including conference space, catering, and communication with attendeesPlan and execute domestic and international travel, ensuring smooth itineraries and end-to-end logisticsPrepare and process expense reports in alignment with T&E; policies, ensuring accuracy and complianceCreate presentations, reports, and organize data to support leadership priorities and decision-makingSupport onboarding for new team members by coordinating tools, systems access, and resourcesPartner with other Executive Assistants to provide team coverage and collaborate on broader support needsAct as a key point of contact, representing leadership with polished, professional communication internally and externallyAnticipate needs, prioritize competing demands, and handle sensitive information with discretion and sound judgmentWhat You’ll Bring:3–5+ years of administrative or executive assistant experience in a fast-paced, high-growth environmentStrong proficiency in Microsoft Outlook, Word, Excel, and PowerPointProven experience managing complex calendars and coordinating domestic and international travelExceptional organizational skills with the ability to prioritize and manage multiple tasks effectivelyStrong communication and interpersonal skills, with the ability to work across all levels of the organizationA collaborative mindset and ability to partner cross-functionally in a dynamic, multi-location environmentA proactive, service-oriented approach with a focus on anticipating needs and delivering high-quality supportHigh level of discretion and professionalism when handling confidential informationA strong sense of ownership and accountability, with a “no task is too big or too small” attitudeWhat You’ll Get: The target hourly pay for this position is $50.00 - $55.00. The actual hourly pay offered depends on various factors, which may include, as applicable, the individual applicant’s qualifications for the position; years of relevant experience; specific and unique skills; level of education attained; certifications or other professional licenses held; other legitimate, non-discriminatory business factors specific to the position; and the geographic location in which the applicant lives and/or from which they will perform the job. Individuals employed in this position may also be eligible to earn bonuses. This job will be posted for a minimum of 5 days.  Caring Community. You’ll collaborate with teammates who are equally passionate about innovating and driving the industry forward – together, united in beauty. Fulfilling Path. Your career transformation starts here, with opportunities that will challenge, stretch and develop your skills. Meaningful Work. As you make an impact on beauty, you’ll feel and see the positive change (consumer, industry, and social) that your individual voice is a part of.  Rewards as Unique as You: Some benefits have eligibility requirements and may depend on job classification and length of employment. Health. Choose a healthcare plan to fit you and your family’s needs with medical, dental, and vision coverage. Sephora also fully covers our employees’ disability and life insurance. Wealth. We offer a competitive 401k with 4% match as well as FSA and HSA programs. We also offer a Student Debt Retirement plan, where your student loan payments qualify to earn the 401k match from Sephora. Balance. You’ll be empowered to find the perfect blend of work/life balance that actually works for you with PTO, flexibility, protected leave, and more. Growth. Career growth is built into every role, with access to training, development, and tuition reimbursement. Perks. Think you’ve tried it all? Enjoy a 30% discount on all merchandise/services, opportunities for free product or “gratis,” and flash sale discounts on LVMH brand products. Support. Join a team that truly cares – with free mental health and financial coaching resources with 24/7 access to Modern Health and Financial Finesse. Plus, volunteer and donation matching.  Sephora values a diverse and inclusive workplace and considers all applicants without regard to sex, pregnancy, race, color, national origin, gender (including gender identity and gender expression), age, religion, sexual orientation, military/veteran status, disability, or any other protected category. Sephora is committed to providing reasonable accommodation ta applicants with disabilities or other medical conditions. Sephora will consider all qualified applicants, including those with arrest and conviction records in a manner consistent with the requirements of all applicable laws, including the Los Angeles Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York City Fair Chance Act.   Join Us and Belong to Something Beautiful